At Kobe Arthur Recruitment, we are committed to protecting and respecting your privacy.
This is the basis and terms for any personal data processed by us that we collect from you,
or that you provide to us.
Please read the following carefully to understand our practices regarding your personal data.
We are a recruitment agency and recruitment business. We collect the personal data of the following types of people to allow us to undertake our business:
• Prospective and placed candidates for permanent or temporary roles
• Prospective and live client / recruiter contacts
We collect information about you to carry out our core business activities. By registering to Kobe Arthur Recruitment you are accepting and consenting to the practices described in this policy.
You may provide us information about you by:
• completing forms on our Recruitment Portal
• corresponding with us by phone, email or other means
This includes information you provide when you register and or subscribe to our service.
The information you give us may include (but not be limited to):
• your name
• business name
• billing address / job locations
• email address
• phone number
• job history
• qualifications
• job requirements
• uploaded documents or pictures
This is about information we obtain about you from other sources such as Indeed, LinkedIn, company websites, your business card, personal recommendations.
In this case, we will inform you, by sending you our privacy notice,
within a maximum of 30 days of collecting the data to inform you
of the fact we hold personal data about you,
the source the personal data originates from and
whether it came from publicly accessible sources,
and for what purpose we intend to retain and process your personal data.
We use information held about you in the following ways:
• To carry out our obligations arising from any contracts we intend to enter or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.
• To provide you with information about services we offer that are similar to those that you have already purchased, been provided with or enquired about.
The core service we offer to candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement.
However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.
We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you.
We will rely on legal obligation if we are legally required to hold information on you to fulfil our legal obligations.
We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).
Our legitimate interests in collecting and retaining your personal data is described below:
• As a recruitment business and recruitment agency, we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process
• In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To maintain, expand and develop the business we need to record the personal data of prospective candidates and client contacts.
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
Other uses we will make of your data:
• To notify you about changes to our service
• To ensure that content from our site is presented in the most effective manner for you and for your computer
We will use this information:
• To ensure that content is presented in the most effective manner for you and for your computer
• To allow you to participate in interactive features of our service, when you choose to do so
• As part of our efforts to keep our site safe and secure
All information you provide to us is stored securely on our client portal database. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining. We do the following to try to ensure our data is accurate:
• Prior to making an introduction, we check that we have accurate information about you
• We keep in touch with you, so you can let us know of changes to your personal data.
We segregate our data so that we keep different types of data for different time periods.
The criteria we use to determine whether we should retain your personal data includes:
• The nature of the personal data
• Its perceived accuracy
• Our legal obligations
• Whether an interview or placement has been arranged
• Our recruitment expertise and knowledge of the industry by sector and job role
We may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our main client portal. We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database unless requested to do so. For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms. Our current retention notice is available upon request.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes. You can exercise your right to accept or prevent such processing by contacting us at jack@kobearthur.co.uk The GDPR provides you with the following rights to:
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.The Data Protection Act 1998 and the GDPR give you the right to access information held about you.We also encourage you to contact us to ensure your data is accurate and complete. Your right of access can be exercised in accordance with the Act. A subject access request should be submitted to jack@kobearthur.co.uk
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to jack@kobearthur.co.uk
Protecting Your Privacy Is Very Important To Us.